Vehicle inspections can be a paperwork nightmare, especially when a driver-vehicle inspection report (DVIR) is required at the end of each shift. Many fleets also require drivers to complete a pre-trip and post-trip inspection every day, which quickly adds up in time and effort.

Who’s required to complete a DVIR?

According to the FMCSA, “A driver of a property-carrying CMV must prepare a DVIR at the completion of each day’s work only if a defect or deficiency has been discovered by or reported to the driver during that day. A driver of a passenger-carrying CMV must prepare a DVIR even if no defects or deficiencies have been discovered or reported. The driver shall submit those reports to the motor carrier upon his/her return to the home terminal.”

Discover DVIR best practices.

Motive’s solution

Motive helps fleets overcome the paperwork burden and streamline vehicle inspection reports. Drivers can use the Motive Electronic Logbook App for Android or iPhone/iPad to create electronic DVIRs. They simply enter their vehicle/trailer details, select defects from a list, and sign. It’s that easy.

The latest update to Motive makes the electronic DVIR feature even better for fleet managers.

Motive now alerts you in real time if your driver reports any defects so that you can get the issue resolved promptly.

You can search for DVIRs by driver or vehicle. You can also use the filters to view only reports with defects.

If a DVIR has defects, you can mark the defects “corrected” or “need not be corrected” and add a mechanic signature if necessary — all from the Motive Dashboard.

And if you need a paper copy for any reason, you can instantly download and print your drivers’ DVIRs. As always, we would love to hear what you think about the new and improved electronic DVIR feature. If you have any questions or comments, email us at