With operating costs on the rise, one question is top of mind for fleet operators: Where can we save? The most forward-thinking fleets aren’t just looking for short-term gains; they’re building smarter systems to sustain them.
At Vision 25, Motive product leaders and customers shared how modern spend management is helping fleets take control, prevent fraud, and protect every transaction. Here’s how Motive fleets are unlocking serious gains in their day-to-day operations.
1. Spend less time chasing fraud. And more time preventing it.
For too long, legacy fleet card programs have fallen short. Designed for a different era, they haven’t kept pace with the evolving needs of modern businesses.
A lot of fleet cards don’t detect fraud in any meaningful way. They keep your data siloed across multiple systems, which makes it really hard to make sense of your data and actually get the savings you’re looking for.
That’s why Motive offers a fully integrated spend management solution tied directly to the Motive platform. With fleet management, safety, spend management, equipment monitoring, and workforce management all in one place, Motive gives you complete control over your spend, ensuring that every purchase your drivers make complies with your policies. So you’ll never be surprised by a mystery charge again.
2. Fortify your fleet spend with $250,000 in fraud coverage
As fraud tactics evolve and financial risk rises, fleets need meaningful protection. And they’re getting it. Today’s solutions go beyond controls and monitoring to include true financial backing.
Motive’s Fraud Protection Guarantee delivers an added layer of confidence, offering up to $250,000 in annual coverage against fraud and unauthorized transactions for fleets using the Motive Card’s advanced security features.
As fraudsters get more sophisticated, the most effective defense combines automation, context, and control. That’s where Motive’s integrated platform changes the game.
- Mobile-based unlock keeps drivers in control
Drivers must unlock their card via the Motive App or SMS, blocking unauthorized use and reducing fraud from skimmers or stolen info. - AI catches fraud before it costs you
Motive’s AI compares trip data with purchases in real time, automatically flagging and declining suspicious transactions.
Motive has a feature that shows what you pump at the pump and compares it to what actually shows up in the tank. We get a real-time alert whenever there’s a discrepancy. We’ve caught three people who have conducted fuel fraud, and we’ve terminated those individuals, so they can’t do it anymore. That was our auto-decline. We terminated them.
3. Get cash back on every dollar you spend
As costs rise, smart fleets aren’t just spending less. They’re spending better. The Motive Card turns every transaction — fuel or otherwise — into an opportunity to save and earn, offering up to 2.5% cashback on all fleet spend. And fuel rebates at 35,000 Motive partner locations create even more savings.
Fuel up at any Motive Card partner location for maximum rebates, realizing unheard-of savings on every gallon you purchase. There’s no floor, there’s no ceiling to this. You will get money back on everything you do.
4. Help drivers make smarter decisions in the moment
Fuel savings don’t just happen in spreadsheets. They happen at the pump, one decision at a time. That’s why leading fleets are shifting from reactive reporting to proactive guidance, helping drivers make more cost-effective choices.
Motive’s Missed Savings feature shows where savings are being left on the table and how much it’s costing. With insights delivered directly through the Motive Dashboard or personalized emails, managers can coach drivers on smarter fueling habits or restrict high-cost locations.
Motive data shows that fleets may be missing out on savings worth as much as 5% of their fuel spend. And the losses add up fast. With Motive’s Savings Finder, drivers can locate nearby fueling locations within the Motive network, complete with price comparisons. Instead of relying on guesswork, drivers get the data they need to make better choices on the go, turning a routine fill-up into a strategic opportunity.
If we identify an opportunity where you missed savings, we’re going to surface that to you every time. Drivers can see these missed savings directly in their Driver App and adjust in real time.
5. Lock your fleet card without losing flexibility
Fraud isn’t just a nuisance. It eats into margins and erodes trust. But catching fraud in the moment? That’s where many programs underperform.
With the Motive Card, fleets can:
- Auto-decline transactions when cheaper options are nearby
- Restrict purchases by time of day, weekday, location, and merchant
- Monitor tank-level discrepancies vs. gallons purchased in real time
- Set “blocked” and “allowed” merchants
- Switch card profiles or temporarily override rules in seconds
“Card skimmers are getting better and better,” Manzo says. “We lock the card down so that no spending can take place unless it’s validated by the cardholder.”
With Motive, you can do card security your way. Require mobile-based unlocks, assign cards to specific vehicles or drivers, and verify transactions with real-time alerts.
I love the fact that you can match up the vehicle, the driver and the application. That is a game changer for us, and it’s helped us reduce fraud. We control when drivers get fuel, restricting it to hour of operation. So if they try to get fuel after hours or on the weekends, we can control all of that.
Ready to spend smarter and save more?
Fleet operations are getting more expensive. But with Motive, savings aren’t just possible — they’re proven.
We’re talking cash back. Real-time fraud protection. And total visibility into every transaction.
In a world where the cost of doing business is $2.27 a mile, there’s never been a better time to strengthen your bottom line.
Let’s talk about what Motive can save you. Connect with a savings expert to start maximizing your return.
