It might seem impossible to ever truly know what’s happening en route to and at your landscaping job sites. But if you had this kind of knowledge, you know you could improve safety and protect equipment better.
Learn how landscaping fleet management software makes this kind of visibility and control possible.
What does landscaping fleet management software do?
Fleet management software for field services companies and in particular landscaping helps you streamline, simplify, and enhance end-to-end management of your landscaping fleet. The software collects video and telematics data from your landscaping vehicles and equipment. The software then displays all that information in an easy-to-use format with data.
1. Reduce accidents and property damage claims
With human capabilities alone, it’s not always possible to prevent danger around every vehicle and jobsite. But with technology, you can protect workers in vehicles and at jobsites. You have the data and tools you need to coach them on safe behaviors — and avoid the financial, reputational, and human costs of accidents.
When you use Motive for landscaping fleet management, you have the visibility you need to get crews safely to each destination and stay safe while there. Here’s how it works:
- Driver safety. Use the AI Dashcam to help prevent accidents by detecting 15+ unsafe driving behaviors and alerting drivers and safety managers to each one.
- Jobsite safety. The AI Omnicam provides 360-degree visibility in high-definition video with the widest field of view around your vehicle or landscaping site. You gain insight into how your workers perform, so that you can coach them effectively on safety and compliance.
- Coach. Integrated Coaching automatically identifies and flags coachable issues you can use to train your crew, so they can work more safely and compliantly.
Motive AI Dashcams let us record and replay footage to review incidents and understand what’s happening on the road at all times. We also liked the driver coaching features, which would give our drivers and managers additional information on ways drivers can adjust behaviors to drive more safely.
2. Locate every vehicle and asset to protect your investment
Crews have to move expensive equipment — from trailers to mowers to power tools — across multiple job sites. If you don’t know where these assets are, it’s hard to avoid theft, loss, and misuse. The consequences of loss or theft aren’t just expensive. You risk disappointing customers when you have to delay or cancel work.
Motive turns this vulnerability into visibility and control. We enable:
- Equipment monitoring. Use high-fidelity GPS tracking to protect larger, more expensive assets and bluetooth trackers for smaller tools.
- Geofence alerts. Receive instant alerts if an asset moves outside a designated zone, helping you prevent theft.
- Utilization insights. Keep track of equipment usage with stats like engine hours so you can plan proactive maintenance.
Using Motive for your landscaping fleet, you have the visibility and control you need to fulfill customer commitments without delays or extra expense.
3. Maximize utilization and plan maintenance to reduce costs
Without accurate data on how vehicles and equipment are actually being used — and how often — you’re making decisions without important data. This leads to two issues: overspending on new equipment because you can’t properly “right-size” your fleet, and costly downtime from emergency repairs if you miss a maintenance interval. You need visibility to move from reactive maintenance to proactive, planned maintenance.
The Motive Asset Gateway and Vehicle Gateway deliver utilization insights for smarter business decisions. See what this hardware enables:
- Track utilization. Automatically track the actual run time and dormancy for vehicles and equipment. This data indicates how much or how little each investment is being used.
- Get maintenance alerts. Receive automated alerts based on usage hours or mileage so you can hit maintenance windows precisely.
With these utilization insights, you know what size your fleet should be to meet demand. You’ll also be able to keep landscaping fleet vehicles and equipment in good shape so that crews reliably have what they need.
4. Reduce fuel costs and eliminate spend fraud
Fuel is a variable but unavoidable expense in any landscaping business. Crews run vehicles and equipment all day, which can include unnecessary idling between short jobs or during breaks. Without transparency and control around fuel purchases, you risk unauthorized spending and fraud. You need total visibility to turn a major variable expense into a controllable one.
Motive’s Integrated Operations Platform connects fleet telematics data with spending data, providing visibility and control over every dollar spent on fuel. With Motive, you get:
- Idling insights. Use real-time data to identify and track excessive vehicle idling, so that you can coach crews about when to turn off engines and save fuel.
- Motive Card Savings Network. Access instant fuel rebates and discounts at more than 35,000 locations to always save money at the pump.
- Customizable spend controls. Set limits on where, when, and how much can be spent on each card, preventing personal use and unauthorized purchases.
- AI fraud detection. Motive combines GPS and telematics data with card transaction information to automatically detect suspicious or fraudulent transactions in real time.
We knew idling was a problem. But once the data came in, we saw the extent of it: 58% idle time. When you tie that to fuel costs and your ESG targets, the issue becomes real. Having that visibility with Motive led to measurable change.
By connecting real-time data to your spending, you gain control to eliminate fuel waste while cutting fraud losses.
Landscaping fleet management leveled up
Taking your landscaping fleet to the next level, whether you want to grow, optimize, or innovate, requires more visibility. Motive gives landscaping fleets the total visibility and control they need by unifying safety, maintenance, and spending into one integrated platform.
