Managing a distributed workforce is complex, and critical to get right. Manual processes make it difficult to deliver timely coaching, effectively train workers, and track compliance documents, especially with drivers scattered across different locations. These gaps slow operations, raising the risk of missed deadlines, costly errors, and inconsistent safety outcomes. The consequences of ineffective workforce management are far-reaching, affecting everything from productivity and safety to financial liability, business continuity, and fleet reputation.

Embedded directly into the Motive Platform, Workforce Management gives you a single place to manage everything related to your team. Our newest AI-powered features — AI Coach, Integrated Training, Driver Qualification Status, and AI Document Capture — address the challenges of managing a disparate workforce head-on. 

These AI-powered enhancements bring everything together in one place, helping to: 

  • Automate manual tasks
  • Reduce administrative workload
  • Prevent compliance gaps
  • Drive continuous safety and productivity improvements.

Automate personalized driver coaching

Coaching is one of the most effective ways to improve driver safety, but it’s difficult to do at scale when you have hundreds or thousands of drivers to coach. With managers stretched thin, feedback is often delayed, and preventable safety events continue to happen as drivers may go weeks without timely guidance.

Motive’s AI Coach is the first and only AI avatar that automates personalized driver coaching, allowing you to:

  • Automatically deliver weekly AI-generated coaching videos to drivers, summarizing key events and providing actionable feedback on safety performance.
  • Choose preset avatars, or use custom avatars (available soon) for a familiar coaching presence.
  • Reduce manual workload and ensure drivers get consistent, timely coaching that boosts engagement and performance.
  • Support union environments with audit-ready, standardized coaching to minimize legal risk.

Everything is managed and delivered in the Motive Dashboard and Driver App, saving managers time while providing the tools needed to guide safer driver behavior, monitor progress, and enhance fleet performance.

Easily share, measure, and track workforce learning

Fleets today struggle to deliver effective training. Workers are dispersed, modules are hard to share, and completed tasks are difficult to track.

With Motive’s Integrated Training feature, you can improve knowledge retention, scale worker education, and streamline fleet compliance. Use it to:  

  • Create engaging training content directly in the Motive Dashboard.
  • Share multimedia training with workers through the Motive Driver App.
  • Assess employee understanding with quizzes and track completion to identify gaps.
  • Deliver onboarding, periodic training, and event-based training to workers.

With Integrated Training, everything is centralized and simple to manage, empowering managers to better educate their teams, monitor progress, and keep compliance on track.

Instantly track driver eligibility and streamline compliance tasks

Keeping up with driver qualification status and paperwork is a manual, time‑intensive process that puts fleets at risk of costly downtime when drivers are sidelined by expired or missing documents.

Motive’s Driver Qualification Status feature provides real-time visibility into driver eligibility in the Motive Dashboard, reducing manual compliance work.

  • Instantly know which drivers are qualified to operate with live status updates for faster, more informed decisions.
  • Drivers and field teams can conveniently manage compliance documents directly from the Motive Driver App.
  • Easily generate organized, exportable qualification reports for smoother DOT audits and regulatory checks.

With automated tracking and notifications, managers can increase efficiency, maintain compliance, and keep fleet operations running smoothly.

Effortless, AI-powered license uploads and validation

Managing and uploading driver’s licenses is a manual and often error-prone process that creates inefficiencies, mistakes, and compliance risk.

AI Document Capture streamlines uploads as Motive’s AI automatically reads scanned licenses, extracting necessary data and automating reviews to eliminate errors and speed up compliance.

  • Fleet users and drivers can easily scan and upload licenses in the Motive Driver App. Motive’s AI instantly extracts key data like expiration dates and ID numbers, saving time and preventing errors.
  • See a clear, side-by-side view of the license and extracted information, with an optional “Needs Review” step for fast approvals.
  • Real-time checks and automated reminders help prevent compliance lapses and ensure all documentation stays current and audit-ready.

With AI-powered extraction and automation, the need to manually enter information is eliminated. Managers can speed up reviews, avoid errors, and keep fleets compliant with less effort.

Smarter Workforce Management starts here

Motive makes it easy to manage and engage your workforce at scale, all within the Motive Dashboard, giving you visibility into every aspect of your operations in one place. Check out our Workforce Management page to learn more, or talk to your Motive representative about adding Workforce Management to your subscription.