Managing driver qualification documents can be time-consuming and error-prone. Each manual entry increases the risk of mistakes, omissions, or missing records, leading to compliance gaps and costly penalties. Handling Motor Vehicle Records (MVRs) often requires the use of expensive third-party services, causing teams to juggle documents across multiple systems.
Keeping up with expiration dates poses another major challenge. As fleets grow and the number of drivers and documents increases, tracking every regulatory deadline gets harder. More than half of fleets still rely on spreadsheets, whiteboards, or disconnected systems, making consistency and compliance even more difficult.
To address these challenges, we’re introducing the new Workforce Management Hub, a single place to manage team and driver documents. The Hub consolidates workforce metrics — such as qualification compliance, driving records, and hours worked — so managers can increase productivity and quickly spot compliance or payroll risks.
We’re also introducing new AI-powered tools that streamline qualification management. By eliminating manual data entry and errors, the enhancements save leaders time and improve compliance.
- AI‑Powered Document Capture
- Integrated Motor Vehicle Records (MVRs)
- Driver Walkthrough for Driver Qualification Documents
Centralize and automate MVRs
To meet compliance requirements, organizations are required to pull Motor Vehicle Records (MVRs) for each driver multiple times a year. Most companies rely on expensive third-party providers, slowing productivity. Teams must track down qualification documents across multiple systems, adding cost.
Integrated MVRs in the Motive Dashboard simplify this process by allowing fleets to:
- Initiate and manage MVR requests for any driver directly from the Motive Fleet Dashboard.
- Automatically organize MVRs, reducing manual tracking and simplifying updates.
- Streamline annual MVR review with timely expiration alerts.
By handling MVR and related compliance tasks in a single, centralized system, organizations save time, cut unnecessary service fees, and spot risks before they become problems.
Soon, fleets will also be able to continuously monitor drivers’ MVRs to track changes in near real time and proactively address emerging risks.
Automatically stop unqualified drivers from hitting the road
Chasing down drivers to renew expired documents is a constant challenge for fleet managers. When drivers ignore reminders, outdated records can leave unqualified drivers on the road and expose fleets to costly fines and compliance issues.
Driver Walkthrough for Driver Qualification Documents helps solve these problems. The new feature:
- Blocks drivers with expired or missing paperwork from operating vehicles using automated checks during key actions like vehicle connection or going on duty.
- Letting you customize when document rules apply and which actions to block—for example, stopping drivers from using a vehicle if required documents are expired.
- Shows drivers how to upload missing documents, with step-by-step automated walkthroughs.
Motive’s driver qualification feature reduces paperwork, ensures that only qualified drivers remain on the road, and lowers the risk of costly compliance fines.
AI-powered document capture eliminates manual entry and reduces errors
This new feature streamlines driver document uploads, with Motive’s AI handling the manual work for you. Our AI automatically reads key driver qualification documents — such as MVRs, Medical Examiner’s Certificates, and Employment Application—extracting all necessary data and automating reviews to eliminate errors and accelerate compliance.
- Back-office employees and drivers can easily scan and upload driver qualification documents in the Motive Driver App. Motive’s AI instantly extracts key data such as expiration dates and ID numbers, saving time and preventing errors.
- See a clear, side-by-side view of the license and extracted information, with an optional “Needs Review” step for fast approvals.
- Real-time checks and automated reminders help prevent compliance lapses, ensuring all documentation stays current and audit-ready.
With AI-powered extraction and automation, the need to manually enter information is eliminated. Managers can speed up reviews, avoid errors, and keep fleets compliant with less effort.
Proactive and automated driver qualification management starts here
Motive makes it easy to manage and engage your workforce at scale, all within the Motive Dashboard and Driver App, giving you visibility into every aspect of your operations in one place.
With AI-powered tools that streamline compliance and reduce manual work and errors, you can focus on what matters most. Check out our Workforce Management page to learn more, or talk to your Motive representative about adding Workforce Management to your subscription.
