Managing a distributed team is more challenging than ever, especially when manual processes and disconnected systems hinder coaching, training, and compliance — particularly with drivers spread across multiple locations. These obstacles can cause operational inefficiencies and increase the risk of delays, costly errors, and inconsistent safety outcomes, ultimately affecting productivity, liability, and the overall reputation of the fleet.

For managers, paperwork alone becomes a burden that drains time and resources. Each driver’s file quickly turns into a mountain of administrative tasks, from endless data entry to chasing down missing documents and staying ahead of expiration dates. These inefficiencies leave room for costly mistakes and put fleets at risk of DOT violations that could have been avoided.

Coaching presents another critical challenge. Because meaningful driver feedback is so time-intensive and nearly impossible to scale, it often gets delayed or skipped altogether. Without consistent, timely coaching, preventable safety events become more likely, driving up risk and costs while undermining long-term workforce performance.

That’s why we built Motive Workforce Management — an AI-powered solution that makes it easy to manage and engage your workforce at scale, all from the Motive Dashboard. It’s designed to reduce manual tasks, streamline daily operations, and automate coaching, training, and compliance — making it easier for fleets to keep their drivers safer and more engaged.

Solving workforce complexity

With Motive Workforce Management, fleets get a centralized hub to manage training, coaching, compliance, and daily tasks, all in one place. By consolidating critical workflows, managers can reduce manual work, respond faster, and give drivers the timely support they need.

Workforce Hub

The command center for your people. Workforce Hub brings compliance, driver qualification, timecards, payroll, and other essential workflows into one centralized dashboard — giving managers the visibility and control needed to run safer, more efficient fleets.

Driver Qualification Status

Fleet compliance made simple. See real-time driver eligibility in the Motive Dashboard and get automatic alerts before documents expire. Managers know instantly who’s qualified to drive, reducing downtime and audit risks.

AI Document Capture

No more manual data entry. Drivers can scan their licenses in the Motive Driver App, and AI instantly extracts all the necessary data — not just select fields. Extracted data includes expiration dates, ID numbers, and other key details for review. This means faster uploads, fewer errors, and stronger compliance.

Integrated Training

Centralized training that sticks, reaching drivers and employees no matter where they are. Create and share video-based training modules, assign quizzes, and track completion — all in the Motive Dashboard and Driver App. From onboarding to ongoing compliance, managers can deliver training faster and track progress in real time.

AI Coach

Automated coaching at scale. Motive’s AI avatar delivers weekly, personalized coaching videos directly to drivers, summarizing safety events and offering actionable guidance. This helps ensure that feedback is timely, consistent, and audit-ready — and can save managers up to 30 minutes per driver each week.

Driver Walkthroughs

Consistent routines, every time. Step-by-step, guide drivers through critical tasks such as inspections, site arrivals, or checklists to start or end the day. Walkthroughs reduce skipped steps, keep operations on track, and reinforce accountability.

Integrated Timecards and Payroll

One streamlined workflow for regulated and unregulated workers. Drivers log hours in the Driver App. Back-office teams process payroll without duplicate data entry. And errors and disputes are minimized.

Why Motive

Motive is the only fully unified Integrated Operations Platform that brings together Workforce Management, Driver Safety, Fleet Management, Spend Management, Equipment Monitoring, and AI Vision. 

Give your team the tools to work safer, smarter, and faster. Discover how Motive’s Workforce Management helps fleets reduce manual work, streamline operations, and simplify compliance — making it easy to oversee complex fleet operations at scale.

Explore Workforce Management today.