Manually entering driver documents into systems is time-consuming and prone to error. Each manual entry increases the risk of errors, omissions, or missing records, putting your organization at risk of costly mistakes and compliance gaps. Even a single missing or incorrect document during an audit can result in penalties that reach into the thousands or tens of thousands of dollars, depending on the nature and severity of the violation.

The second challenge is keeping up with expirations. As fleets add more drivers and documents, tracking every regulatory deadline grows harder. It’s not surprising that DOT audits uncover violations at a rate that is overwhelmingly high, most often due to outdated records or missing paperwork

This in addition to other key responsibilities, such as training, coaching, scheduling, payroll, safety, and vehicle maintenance, makes keeping up with compliance even more challenging.

That’s why Motive has introduced two new AI-powered Workforce Management tools to help you manage and automate driver qualifications: AI Document Capture (Driver’s License) and Driver Qualification Status. These tools eliminate manual license entry, provide visibility into real-time driver eligibility, reduce manual work, and lower the risk of fines.

Since Workforce Management is embedded directly into the Motive platform, fleets gain one centralized hub to manage their teams. From automating coaching and centralizing training to streamlining compliance and proactively managing driver qualifications, you can now drive continuous improvement at scale — with less effort.

AI-powered license capture eliminates manual entry and reduces errors

This new feature streamlines document uploads with Motive’s AI doing the manual work for you. Our AI automatically reads scanned licenses, extracting all the necessary data —not just select fields — and automates reviews to eliminate errors and accelerate compliance.  

  • Fleet users and drivers can easily scan and upload licenses in the Motive Driver App. Motive’s AI instantly extracts key data like expiration dates and ID numbers, saving time and preventing errors.
  • See a clear, side-by-side view of the license and extracted information, with an optional “Needs Review” step for fast approvals.
  • Real-time checks and automated reminders help prevent compliance lapses and ensure all documentation stays current and audit-ready.

With AI-powered extraction and automation, the need to manually enter information is eliminated. Managers can speed up reviews, avoid errors, and keep fleets compliant with less effort.

Track driver eligibility in real-time and streamline compliance

Motive’s Driver Qualification Status feature delivers instant, comprehensive visibility into every driver’s eligibility status right from the Motive Dashboard, eliminating tedious manual tracking, reducing compliance workload, and helping fleets avoid costly fines for outdated records or missing paperwork.

  • Instantly know which drivers are qualified to operate with live status updates for faster, more informed decisions.
  • Drivers and field teams can conveniently manage compliance documents directly from the Motive Driver App.
  • Easily download driver qualification files for smoother DOT audits and regulatory checks.

With automated tracking and notifications, managers can increase efficiency, maintain compliance, and keep fleet operations running smoothly. 

Proactive and automated driver qualification management starts here

Motive makes it easy to manage and engage your workforce at scale, all within the Motive Dashboard and Driver App, giving you visibility into every aspect of your operations in one place. With AI-powered tools that streamline compliance and reduce manual work and errors, you can focus on what matters most. Check out our Workforce Management page to learn more, or talk to your Motive representative about adding Workforce Management to your subscription.