Your employees are the backbone of your business. Their dedication ensures that products hit store shelves, roads and buildings get built, and packages are delivered on time. Your workforce faces constant challenges long periods away from family for those on the road, hazardous conditions for field workers, and too many manual processes for back-office staff.
The combination of legacy systems, siloed technologies, and long paper trails makes it difficult to manage your workforce and keep your team moving. It may be hard to believe, but one in five physical operations leaders are still using pen and paper to manage their operations. One in three say they don’t have the visibility needed to perform their jobs effectively. This lack of visibility and control has created untenable levels of operational inefficiency. It’s costing physical operations businesses time and money and exposing workers to accidents and injury.
Enter Motive Workforce Management. Our newest product creates modern, easy-to-use workflows for dispersed teams. Because it’s built on the Motive Integrated Operations Platform, Motive Workforce Management is connected to all Motive offerings by design. Companies can now manage their workers and vehicles in the same system with confidence. Motive’s Integrated Operations Platform is designed to make the lives of field workers and the back-office staff safer and more productive.
Manage your workforce from anywhere
Whether your team starts and ends each day in the yard or on the road, task management is a challenge. Drivers don’t always know what they’re supposed to do at any given time, and even if they do, they don’t always get it done. This leads to problems like lack of compliance, low productivity, or missed communications with customers.
Motive’s new Walkthroughs feature keeps teams on task and on schedule. Use Walkthroughs to create checklists for drivers and operators in the field. Your workers can use the feature to keep up with tasks throughout the day, managing all of their tasks seamlessly right through the Motive Driver App.
As a manager, you can create Walkthroughs for any use case and industry. Use this new feature to guide workers on what to do at the start or end of the day, upon arrival at a job site, during a Department of Transportation inspection, or when they’re involved in an accident.
Motive Walkthroughs ensures that jobs are done correctly, eliminating the effort needed to track people down and follow up on specific tasks. That saves you time and money in the long run.
All Motive Enterprise subscription customers have access to Walkthroughs.
Up-to-date and accessible driver qualification and vehicle documentation
Many companies track driver qualification and vehicle documentation on paper. As a result, these papers may get lost in vehicles or hidden in filing cabinets. Outdated digital systems are siloed and difficult to use. This means management teams have no way to proactively manage documents that will soon expire or are missing altogether, putting the company at risk for compliance violations. Even worse, workers on the road often lack access to these documents when they need them, such as during a DOT inspection or after an accident.
With Motive Workforce Management, driver documents and vehicle documents can be stored securely and accessed by everyone who needs them, no matter where they are. Workers can access their personal documents and vehicle-related documents within the Motive Driver App. Workers are automatically alerted to upcoming document expirations, so they can easily work with their back office to update their documents. The back office can proactively manage driver qualification and vehicle docs using Motive’s native reporting and approvals.
Motive’s Driver Qualification and Motive Vehicle Documents management is more reliable and easier to use than other solutions. One customer reported that setting up documents within Motive was 60% faster than their current system, which crashed multiple times a week. In fact, their current system is so hard to use they don’t even try to manage expirations. With Motive, they are able to manage expirations in seconds.
“We moved to Motive’s Driver Qualification from JJ Keller because it was easier to use and way more reliable. It was quick and simple to set up our documents, and getting insights into upcoming expirations takes just a few seconds. This gives us the peace of mind we need to stay on top of our required documents.“
– Lisa Johnson, Safety Director, Integrated Industries Corporation
Reach out to Motive to discuss Driver Qualification documentation management. Vehicle document management is available to all fleet management users in Q3.
Simplify payroll with Integrated Timecards
Motive has long had the industry’s best HOS tracking solution for regulated drivers. Now you can manage regulated drivers and unregulated workers in one place with Motive Integrated Timecards. Timekeeping and payroll methods for two types of workers go together, so that a single integration with your payroll solution works for both. This integration eliminates hours of wasted time for the back office. They no longer have to move data around manually, preventing delays and mistakes that can have a serious impact on employee morale.
Integrated Timecards will be available to all fleet management users in the coming weeks.
Workforce Hub and Updated Driver Profile
Motive’s new Workforce Hub and updated Driver Profile give you everything you need to manage your workforce in one place. Understand current status, historical information, and outstanding tasks.
Adding the workforce data from all of these different processes to the Motive Integrated Operations Platform will allow businesses to combine it with their fleet and spend management, creating a single system to manage every part of their business.
Workforce Hub will be available to all fleet management users in the coming weeks.